Privacy Policy

1. Introduction

Amrita Chords – Bhajan Clubbing is an initiative of Ayudh, the youth wing of Mata Amritanandamayi Math, dedicated to natural harmony, social justice, and personal empowerment. We ("we", "us", or "our") are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard data when you register for events, volunteer with us, or interact with our website.

2. Information We Collect

We collect the following categories of information:

• Identity information — name, email address, phone number, and student ID (where applicable).
• Event registration data — events you register for, your attendance status, and any meal / pass preferences.
• Volunteer information — age group, city, how you heard about us, areas of interest, availability, skills and background, and any additional notes you provide.
• Usage data — pages visited, interactions with our forms, and browser/device information collected via analytics tools.

3. How We Use Your Information

• To process event registrations and send confirmation messages via email or WhatsApp.
• To coordinate volunteer activities and communicate event schedules.
• To send important updates about events you have registered for or volunteered at.
• To improve our website and services using aggregated, anonymized analytics data.
• To maintain records required for organizational operations.

4. WhatsApp & Email Communications

By providing your phone number during registration or volunteer sign-up, you consent to receiving WhatsApp messages from Amrita Chords related to your registration, event updates, and volunteer coordination. By providing your email address, you consent to receiving email communications for the same purposes.

We do not send unsolicited marketing messages. You may opt out at any time by contacting us at the details below.

5. Data Sharing

We do not sell, rent, or trade your personal information to third parties. We may share data only in the following limited circumstances:

• With event co-organizers or venue partners strictly for event coordination purposes.
• With service providers (email delivery, WhatsApp Business API, analytics) who process data on our behalf under appropriate data protection agreements.
• When required by law or to protect the safety of our community.

6. Analytics & Tracking

We use Google Analytics 4 and similar tools to understand how visitors interact with our site. These tools may use cookies and collect anonymized usage data. You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

7. Data Retention

We retain your registration and volunteer data for as long as you remain an active participant in our programs. If you request deletion of your data, we will remove personally identifiable information within 30 days except where we are required to retain it for legal or operational reasons.

8. Your Rights

You have the right to:

• Access the personal information we hold about you.
• Request correction of inaccurate data.
• Request deletion of your data (subject to operational requirements).
• Opt out of communications at any time.

To exercise any of these rights, please contact us at the address below.

9. Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse. However, no method of transmission over the internet is 100% secure.

10. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact:

Amrita Chords – Bhajan Clubbing
An initiative of Ayudh, Mata Amritanandamayi Math
Email: ayudhchennai@gmail.com